GENERAL TERMS AND CONDITIONS OF VISITOR REGISTRATION AND PARTICIPATION AT THE VINEXPO DISCOVER INDIA 2026 EVENT
PREAMBLE
You are about to use the visitor pre-registration service for the trade fair VINEXPO DISCOVER INDIA 2026, operated by our partner EXPOPLATFORM.
These General Terms and Conditions apply to all pre-registration requests made online by users (hereafter "Clients") via the website https://vinexpo-discover.com/index/registration/ (hereafter "the Website"), and are given for the purpose of specifying the conditions governing all pre-registration requests to attend the trade fair/event VINEXPO DISCOVER INDIA 2026 (hereafter "the Trade Fair", or “the Event”), organised by Vinexpo Overseas (hereafter "the Company") as a visitor.
These general terms and conditions may be modified by the Company at any time. Users will be notified of all modifications to these general terms and conditions, and any of the documents to which they refer, upon their first visit to the Website after the modifications have been made.
PRE-REGISTRATION REQUEST PROCESS
Before submitting a request for pre-registration, Clients explicitly declare that they are aware of these general terms and conditions and accept them unconditionally, by ticking the box "I have read and accepted the general terms and conditions of the pre-registration process" before clicking "Confirm my request."
ENTRANCE PASSES
It should be clearly understood that the entrance passes given on this Website (hereafter "the Entrance passes") are reserved for professional clients.
SECURITY OF PAYMENTS AND PERSONAL DATA
Secure payments
Our websites are covered by a security system.
Our Company has adopted the TLS encryption process developed by Worldline, encrypting and securing all confidential information.
Personal data
The Company, as data controller, processes the Client’s personal data in order to manage its order and its business relationship with the Company in accordance with these General Terms and Conditions of Visitor Registration and Participation.
Said information and personal data will also be processed for security purposes in order to comply with the Company’s legal and regulatory obligations, as well as to enable the Company to improve and personalize the services that it offers.
Depending on the choices made by the Client on its pre-registration request, the Client may also receive, by any communications channels, business proposals and news on the Company’s activities and services.
Only the Company’s in-house teams and the service providers that it has authorized in connection with the organization and management of the Event will have access to the Client’s personal data.
The Client is informed that, for the purposes of the Event’s organization and management, certain service providers located in INDIA will have knowledge of the Client’s identification data and interest data. This transfer of data outside the European Union is necessary in order for the Company to perform its obligations under these General Terms and Conditions of visitor Registration and Participation.
The personal data that must necessarily be provided are indicated as such on the form and are necessary for the conclusion and performance of the contract between the Client and the Company. The Company will not be able to process the Client's requests without said data.
In accordance with the applicable regulations, the Client has a right of access, a right of rectification, a right to delete data, a right to object to the processing of its data, and to limit its processing and a right regarding the portability of its data. The Client may exercise these rights at any time by writing to the Company VINEXPOSIUM – VINEXPO DISCOVER INDIA - 10 Rue Condillac - 33000 Bordeaux France or by email at privacy@vinexposium.com. Finally, the Client has the right to lodge a complaint with France’s Commission nationale de l'informatique et des libertés (the “Cnil”).
The Client’s personal data will be retained for the duration of its commercial relationship with the Company and then during a period of 5 years from the date on which the Client most recently expressed an interest.
The data needed to establish proof of the said relationship, the data needed to comply with these General Terms and Conditions of visitor Registration and Participation and the data needed in order for the Company to comply with its legal and regulatory obligations shall be kept in accordance with provisions in force.
CONFIRMATION OF PRE-REGISTRATION REQUEST
The Company will systematically confirm all pre-registration requests by means of an email sent to the Client.
If you do not receive your confirmation email, please write to the Company at sony@sonalholland.com .
DELIVERY OF ENTRANCE PASSES
After registration validation, the Company will send the
Client an email inviting them to present the badge received
at the entrance.
Entrance passes are STRICTLY personal (pass holders
may be requested to show proof of ID at the entrance) and
non-transferable.
Entrance passes can also be displayed via the website, in
the Client's personal space.
Conditions for the printing and validity of Entrance passes
Entrance passes must be printed in portrait (vertical) format on a sheet of white A4 paper, with no other text or images on either side, without modifications to the print format or text size.
No other format (electronic devices, PC screens, mobile phones etc.) will be accepted.
Entrance passes must be printed in good quality. Partially printed, dirty, damaged or illegible badges will not be accepted and shall be considered as invalid. If the printing quality is insufficient, Clients must reprint their own passes.
Entrance passes feature a unique qr code allowing one person to access the Event, throughout the period of validity of the Entrance.
It is forbidden to reproduce, duplicate or copy Entrance passes in any way.
As a result, the Company may refuse entrance in cases where multiple printed versions, reproductions, copies or imitations of the same Entrance pass are found to be in circulation, and if access to the Event has already been granted to a person holding one such print-out, reproduction, copy or imitation of the Entrance pass in question.
The Company cannot accept any liability from anomalies arising during the ordering, processing or printing of Entrance passes.
In cases of loss, theft or unauthorised usage of Entrance passes, Clients will not be issued with replacements or certificates of any kind, with the exception of Entrance passes to be printed by Clients themselves as specified above.
PASS READERS ON STANDS, EXHIBITOR’S WORKSHOPS AND CONFERENCE AREAS
The exhibitors’ stands may be equipped with pass readers as well as exhibitor’s workshops and conference areas.
When presenting its pass on the reader, the Client consents to provide to the exhibitor or to the third-party organizing conference its personal data (name, surname, electronic address, mobile, position, interests) in order to receive business proposals.
Whether the Client is not willing to share its personal information with an exhibitor, the Client must not present its pass on the exhibitor’s reader. Participation in an exhibitor’s workshop or conference may be subject to the compulsory presentation of the badge. If the client does not wish to transmit his data, he will not be able to take part in the workshop or conference. Data collected by pass readers will also be used by the Company for statistical purposes and for analysing visitor numbers and interaction.
CANCELLATION - MODIFICATION - REFUNDS - USE
All orders placed online are firm and definitive, constituting an irrevocable commitment to pay the corresponding price in full.
As a result, no refunds will be offered for any reason whatsoever, including partial or total cancellation of the order.
The Company may cancel the Entrance pass if it has been obtained fraudulently on the Website or by using an invalid promotional code.
By the same token, the Company will not accept any modifications to the Entrance passes as originally ordered (bearer's name, title, company etc.).
Clients are encourage to check all information carefully before confirming their orders.
Waiver of the right of withdrawal
In accordance with Article L221-28 of the French Consumer Code, Entrance passes to trade fairs and similar events are not covered by the right of withdrawal.
Please remember that passes cannot be transferred
Touting of Entrance passes in public places, private settings or via the internet is a criminal offence punishable by arrest and prosecution, with a maximum fine of €15,000 (Art. 313-6-2 of the French Criminal Code).
If the Event to which the Client has purchased Entrance passes is cancelled, or the dates or times are changed, the Client accepts that the Company may use the contact details provided when placing the order online in order to inform them of the measures to be taken.
If the Event is cancelled by the Company on account of an incident of force majeure, as defined in French law, the Company will inform all Clients without delay. In such cases, no damages or interest will be payable and all sums received by the Company will be returned to the Clients.
Specific information:
Due to the epidemic of Covid-19 and any possible mutation
of it, we draw your attention to the fact that the Company
may have to cancel the holding of the Event or to postpone
it to another date in order to respond to the recommendations of health and government organizations. In such a case, the Company will notify the Clients of its decision to cancel or postpone without delay. In case of cancellation, there will be no damages and the sums collected by the Company will be returned to the Clients; which the Clients expressly accepts and recognizes. If the Event is postponed to a later date, the contractual conditions will be maintained for the new dates, which the Clients expressly accepts and recognizes.
ORDER TRACKING
For further information and questions, please contact our Communication Department by email at the following address sony@sonalholland.com.
IMAGE RIGHTS
The Client explicitly authorises, without any expectation of remuneration, the Company and the COMEXPOSIUM Group:
• to record, if they so wish, photos and/or videos featuring the Client in their capacity as visitor to the Trade Fair or other events relating thereto;
• to make free use of these images in any format, particularly for promotional purposes (including online), in France and internationally, for a period of five years starting from the date on which the Client's pre-registration request is confirmed.
Clients who do not wish to feature in photographs or films made during the Event must notify the Company in writing before the start of the Event.
Any Clients wishing to take their own photos/videos of the Event must also inform the Company in writing in advance. Clients will take sole responsibility for obtaining the necessary authorisations for any images recorded during the Event, and for respecting the image rights of all exhibitors, visitors and participants present at the Event.
EXTERNAL LINKS
The Website may provide access to the websites of the Company's partners via hyperlinks, or by integrating content from partner sites into the Website.
The Company cannot be held responsible for the content, legality or operations of these sites, and cannot accept any liability for their usage by users.
INTELLECTUAL PROPERTY
All elements, texts, logos, images, sounds, software and icons contained on the Website and reproduced on the Website are protected by intellectual property rights all over the world. As such it is strictly forbidden to modify, represent or reproduce all or part of the Website and its content in any form or by any means.
APPLICABLE LAW – JURISDICTION - DISPUTES
The pre-registration service provided by the Company on the Website is covered by French law.
In the event of a dispute, the only competent courts shall be
those closest to the Company's headquarters.
In case of contradiction between this translation of the General Terms and Conditions of Visitor Registration and Participation and the French version thereof, only the French version shall prevail.